2025-26 Staff Training Series

With the launch of Graduate & Postdoctoral Affairs’ Service Level Agreement in Fall 2025, GPA conducted a survey of department- and school-level staff to assess training needs related to the core expectations outlined in the agreement. The 2025-26 Training Series was developed based on the responses. Each session will include instructional documents and practice student scenarios. Sessions will be held monthly via Zoom and will be recorded for staff who are unable to attend and future training needs.

Service Level Agreement

GPA Resource Hub

2025-26 Schedule

Training session recordings, slides, and other materials can be accessed by graduate support staff in the GPA Resource Hub in Teams. 

November

Wednesday, November 12, 1:00-2:30 pm

Graduate Credit Deep-Dive

  • Graduate credit policy overview
  • Master's degree transfer credit
  • Reduced credit hour master's degree
  • Graduate certificates
  • Credit/no-credit (CR/NC) vs. No credit/no GPA (NOCR)

December

Wednesday, December 17, 1:00-2:30 pm

Enroll & Pay – Student & Faculty View

  • Add, drop, change, full withdrawal
  • Enrollment with multiple careers (Grad + Undergrad, Law, or KUMC)
  • Faculty view of change of grade, grade roster
  • Incomplete grades best practices

January

Wednesday, January 14, 1:00-2:30 pm

Retention Report

  • Policy requirements for valid enrollment categories
  • Best practices to recruit students back to enrollment or other valid category
  • Permit to Re-enroll best practices

February

Cancelled

March

Wednesday, March 11, 1:00-2:30 pm

GTA/GRA/GA (3G) Part 1

  • Terminology
  • Eligibility Basics
  • Campus Unit Roles & Responsibilities

April

Wednesday, April 8, 1:00-2:30 pm

GTA/GRA/GA (3G) Part 2

  • Benefits Deep Dive
  • GTA Memorandum of Agreement

May

Wednesday, May 20, 1:00-2:30 pm

GTA/GRA/GA (3G) Part 3

  • 3G hiring and sponsorship form tracking and submission best practices
  • Lifecycle of a 3G Hiring Form
  • Troubleshooting the status of 3G benefits

Summer 2026 session dates & topics will be announced at a later date.

 

Teams Site/Resources

Staff who support graduate programs and Directors of Graduate Study from academic units are encouraged to access the GPA Resource Hub in Teams for: 

  • Training session recordings
  • Templates
  • Guidance documents
  • Other resources

Because the Resource Hub contains some sensitive information and data, access is limited to Directors of Graduate Studies and academic department- and school-level staff who directly support graduate programs.