3G Hiring Information
Role of Graduate Studies in the Hiring Process
The Office of Graduate Studies develops and administers University policy for KU Graduate Teaching Assistants (GTA), Graduate Research Assistants (GRA), and Graduate Assistants (GA), or “3Gs” on the Lawrence Campus.
While the Office of Graduate Studies does not have a direct role in the recruitment and onboarding of 3Gs, our office works closely with Human Resource Management, the SSCs, Schools, and the Provost’s Office to ensure the hiring process adheres to University policy and the GTA Memorandum of Agreement. This includes:
OGS Roles in the Hiring Process
Best Practices
GTA Training Compliance
Petitions for Exceptions
Approval of New GA Positions
Teams Site/Resources
Staff who support graduate programs and Directors of Graduate Studies from academic units are encouraged to access the OGS Resource Hub in Teams for:
- GTA/GRA/GA admission and funding letter templates
- GTA position description/expected duties templates
- Onboarding reminder communication templates
- 3G tracking spreadsheet templates
- General instructions and best practices for hiring units
Because the site contains some sensitive information and data, access to the access to the OGS Resource hub is limited to Directors of Graduate Studies and academic department and school level staff who directly support graduate programs. Staff from non-academic units may access training and templates through the 3G System Job Aids